DATACARE

Managing the Home Care Service

DATACARE addresses the specific requirement of home care providers for an easy to implement, easy to use time recording, costing and billing system which needs minimal manual effort and administration to operate. DATACARE maintains accurate records of care workers' activities and costs without the heavy expense of manual time sheet completion, data capture and storage.

Data capture - by the carer in the field - is provided by the PopUp^SDIO our very latest addition to our range of data capture options based around the increasingly popular personal digital assistant ("PDA") and a lightweight, simple-to-add barcode scanner.

Carers equipped with the PopUp^SDIO are in two-way communication (via their mobile phone - see below) with their office and client and job details can be sent to the carer's PopUp^SDIO in real time advising them of changes to their schedule, new clients and changes in clients' care requirements.

An alternative approach to in-field data capture is provided by our C-Pen barcode scanning technology.

Care workers simply scan a barcode** identifying the client (usually permanently located at the client's home for added system security). Additional, User designed barcodes can also be wiped at any time identifying the activities carried out for the client. The PopUp^SDIO or C-Pen automatically records date and arrival and departure times to build a comprehensive record of all activities undertaken and how long it took to carry them out.

DATACARE immediately provides full analysis and management information reporting with no further manual or clerical intervention or effort. Holiday, expenses, mileage and other data are also recorded using the PopUp^SDIO or C-Pen and downloaded via the mobile phone link.

* The PopUp^SDIO can connect to the home office network automatically and wirelessly via Bluetooth. For users with PDAs that contain built-in Bluetooth and mobile phone connectivity - like the HP iPAQ Pocket PC h6340 - sending and receiving data while out of the office is automatic. For users with other PDA models, simply placing the PopUp^SDIO in proximity to a Bluetooth equipped mobile phone establishes the connection. Users with non-Bluetooth enabled mobiles can use infra-red or direct serial cable connections to achieve the connection.

C-Pens use an infra red link common to many models of mobile phone to communicate via any one of the mobile telephone networks. Updating the data held within the C-Pen is done during weekly team meetings or other scheduled visits by care workers to their offices or support locations.

** C-Pens can also read good quality, machine printed text (produced on any ordinary office laser or inkjet printer) comprising letters and/or numbers thereby removing any need to print barcodes or re-label files enabling clients to use existing paper records and systems.

DATACARE includes a comprehensive suite of fully parameterised management information reports providing analysis by client, care worker, department, category, activity, patch team and so on. In addition our powerful spreadsheet interface and Windows report generator driven by an SQL database containing all the information held in the DATACARE system allow any selection of data to be exported from DATACARE for further analysis and presentation.

All reports can be produced using a variety of selection and sort criteria. DATACARE will interface with existing financial accounting and payroll systems.

With DATACARE and our latest hand-held portable barcode reader technology you can:

provide comprehensive, detailed visit information to your service users.
eliminate carer paperwork; timesheets, expense claims etc..
accurately and reliably record carer attendance and activity
quickly and easily prepare and verify client bills and activity reports
immediately check carers’ hours against contract and the care plan or roster
eliminate keyboarding, data entry errors and paperwork storage
have immediate access to all carer attendance and activity records
have immediate access to all carer attendance and activity records
pass accurate records to payroll and other central accounting systems with no further manual intervention

DATACARE is quickly and simply set-up and will run on your existing computer equipment. DATACARE enables you to meet your requirements for ensuring the timely attendance of your carer staff and the accurate and speedy recording of all expense and other claims.

DATACARE easy to use time recording, costing, analysis and billing for home care providers